Harrogate Feminists


Constitutional Affairs
December 21, 2010, 1:35 am
Filed under: group admin | Tags: ,

We realised at a recent meeting that without a constitution, it’s a bit difficult to do anything involving money – and it appears that most of the interesting things we want to do (including the event we want to organise for International Women’s Day in spring 2011) do require at least a small amount of money.

So! Laura did some impressive research and produced a “fill the blanks” draft constitution – so I’ve filled some blanks in and would like to get opinions!

Anyone had a constitution for their group? Does the following pretty much cover all the basics? Please feed back as comments, or to our email address, whichever you like.

NAME

 The name of the organisation shall be Harrogate Feminists.

 AIM

 The aim of the Group shall be to promote equality between women and men.

 POWERS

 To further these aims the committee shall have power to:

 (a)          Obtain, collect and receive money or funds by way of contributions, donations, grants and any other lawful method towards the aims of the Group.

(b)          Associate local authorities, voluntary organisations and the residents of the Harrogate and surrounding area in a common effort to carry out the aims of the Group.

(c)          Do all such lawful things as will further the aims of the Group.

MEMBERSHIP

 (a)  Voting membership shall be open to full members. Individuals are eligible to join if they are over the age of 16 and have an affiliation with Harrogate or the surrounding area.  

(b)  The Management Committee shall have the power to approve or reject applications for membership or to terminate the membership of any member provided that the member shall have the right to be heard by the committee before a final decision is made.

(c)  The Management Committee shall have the power to set subscriptions at a suitable annual rate. Subscriptions will be waived in cases of financial hardship (subject to approval by the Management Committee).

(d)  Full  members are welcome to attend all meetings. However, men may be required to sit out of sessions if a women-only space is deemed appropriate by those organising the meeting.

MANAGEMENT

(a)  A Management Committee elected annually at the Annual General Meeting shall manage the Group.

(b)  The committee shall consist of a chair, secretary, treasurer and other voting members who may be elected at the Annual General Meeting depending on the needs of the group.

(c)  The committee may co-opt up to a further 5 voting members who shall resign at the next Annual General Meeting.

(d)  The committee shall meet at least 6 times each year.

(e)  One third of the committee being present, or two committee members (whichever is the greater) shall enable the business of the group to be carried out.

(f)   A proper record of all transactions and meetings shall be kept.

GENERAL MEETINGS

(a)  An Annual General Meeting shall be held within 15 months of the date of the adoption of this constitution and each year thereafter.

(b)  Notices of the AGM shall be published three weeks beforehand and a report on the Group’s financial position for the previous year will be made available at the same time.

(c)  A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place, date, time and reason shall be sent to all members three weeks beforehand.  

(d)  One third of membership or three members being present, whichever is the greater, shall enable a General Meeting to take place.

(e)  Proposals to change the constitution must be given in writing to the secretary at least 28 days before a general meeting and approved by a two thirds majority of those present and voting.

ACCOUNTS

(a)       The funds of the group including all donations, contributions and bequests, shall be paid into an account operated by the management committee.  All cheques drawn on the account must be signed by at least two members of the Management Committee.

(b)       The funds belonging to the group shall be applied only to further the objects.

(c)        A current record of all income, funding and expenditure will be kept.

DISSOLUTION

(a)  The Group may be dissolved by a resolution passed by a simple two-thirds majority of those present and voting at a Special General Meeting.

(b)  If confirmed, the committee shall distribute any assets remaining after the payment of all bills to other charitable group(s) or organisation(s) having aims similar to the Group or some other charitable purpose(s) as the Group may decide.

(c)  Signed……………………         Chair   ……………………. Date

Signed…………………….             Secretary   ……………….. Date

Signed…………………….             Treasurer   ……………….. Date

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